Processing Deposits And Conference Programming Fees
**Because 2021 will be an unusual season, sections of this manual may be inaccurate. Please reference the 2021 Registration Guide provided by the Island Registrar.
For those without computer access, the registration form is available on starisland.org to download and print. The instructions are to mail the form with the appropriate R&B deposit and conference programming fee amounts directly to the Star Island Corporation. SIC will process mailed registrations. The record of any mailed payments are stored in our database, Raiser’s Edge, along with all online registration payments. At regular intervals, Star Island Corporation will mail a check drawn from our bank account payable to the conference for any conference programming fees collected. A report will be provided with the check indicating conferee names and amount paid that make up the total amount disbursed. Reconciliation of the funds collected and dispersed will take place on-island during your conference by the Island Registrar and the Conference Registrar and/or Treasurer at a designated time.
- For registrants submitting a paper registration with a check, SIC will confirm the correct amount has been received. If the amount is incorrect, SIC will first attempt to cover any programming fees due to the conference. Any remaining portion will be considered the deposit.
Deposits are automatically applied to room and board bills on-island, leaving a balance to be paid at the Front Desk before departing. Conference Programming Fees do not appear on conferee bills. Issues with deposits or programming fees should be discussed with the Island Registrar.
Late Registrations and Final Payment of Programming Fees
During the month in which your conference is being held, any additional conference programming fees collected by SIC will be paid by check to the conference after the Registrar’s Meeting or the owed funds can be applied elsewhere. This will be discussed and documented between the Island Registrar and the Conference Treasurer.