Minister of the Week
The name of the Minister of the Week and guest should be instructed to register for the conference via the Staff/Speaker/MOW registration option in the online portal. Star Island compensates the room & board charge for the Minister of the Week and one (1) other family member/guest. No deposit or programming fee is collected for this registration type. Conference Registrars should collect the programming fee directly from the individuals if it is required. Any additional family members/guest in excess of one AND all other expenses (parking, lobster, etc.) are the responsibility of the minister or the conference to pay before leaving the island.
Conference Billing and Payments/Grants for Staff/Speakers/Conferees
A list of names and payment amounts should be provided to the Island Registrar prior to the Conference start date. These credits will be applied prior to conference arrival and the total will be added to the Conference bill for payment at the end of the Conference by the Conference Treasurer.
Each Conference will be given a registration limit. This number of conferees should be considered the maximum the Conference is allowed on any given night.
Registering Young Shoalers
Minor Medical Release Form
Any person under 18 years of age who is attending a conference without a parent or legal guardian must have an official conference sponsor (that is, an adult who takes responsibility for the minor while on the island) and must send a completed Minor Medical Release Form along with their registration form. In the unlikely event of a major accident, this written permission form must accompany the minor patient for treatment at a mainland medical facility. The Minor Medical Release Form also authorizes our island medical staff to treat routine and non-critical medical conditions on island.
The Island Registrar will collect and hold all Minor Medical Release Forms during the enrollment period. It will be noted in Raiser’s Edge that the form was received. If the Conference Registrar receives the form, they should send it along to the Island Registrar promptly. The forms are filed in the First Aid Station prior to the arrival of your conference. Conference Registrars may need to contact conferees to have a forms submitted after reviewing registration information.
- The signed, returned copy of the form must show valid signatures. Mailed forms are best, but Fax transmissions are acceptable. The form can be emailed to the you but it must be properly scanned and attached to the email.
In the event that a minor arrives on island without a completed medical release form:
- In emergency situations, they may be faxed to the Corporation office provided that island staff is notified in advance.
- We will allow up to 24 hours for conference officials to contact his or her parent or legal guardian and obtain the completed form.
- If we are unable to obtain some form of signed medical release from the parents or legal guardian, we will ask the minor to leave the island, accompanied by his or her adult sponsor or conference representative.
Junior Teens And Children
For family conferences, junior high (ages 11-13) and younger children are usually housed with or next to parents. Encourage families with one to three children, or two children of different sex and age discrepancy, to give roommate preference. Except for teen-youth conferences, we will not pair off children without family consent. During adult conferences, children and teens may have to share a parent’s room.
Senior high teens (14 and older) are typically grouped together (usually in Gosport) in rooms. Conferences are required to assign one or more adult persons to act as a monitor in these senior teen areas. The monitor(s) keep an eye on the teens to prevent excessive noise, property damage and other undesired behaviors. We require at least one monitor for every 10 youths and at least one on each teen wing or floor.