Registration Timeline

January

  • January 15th: Online registration opens.
  • January and March: Attend Chairs and Registrars training meetings.
  • Prepare welcome email.

January through the First Day of your Conference

  • Review conferee registrations – either in reports sent by Island Registrar or in Raiser’s Edge.
  • Send welcome emails to conferees as soon as they register or in conjunction with your acceptance policy. Mark conferees as accepted.
  • Review and process Conference Overnight Guest (“COG”) registrations.
  • Review registrations for youth under 18.  If not attending with parent or legal guardian, they must submit a Minor Medical Release Form.
  • Respond to questions from your conferees and contact the Island Registrar with questions you are unsure how to answer for clarification.
  • Communicate any cancellations with the Island Registrar
  • May 1: Main season conferences with financial aid programs- award decisions are due to the Island Registrar.

Four Weeks before your Conference

  • Main season conferences should submit their conferee housing assignments to the Island Registrar. 

Three Weeks before your Conference

  • For Main season conferences, a Room Assignment Report will be provided by the Island Registrar for review./li>

One Week before your Conference

  • Final verification of Conference Overnight Guests and accurate entry in Registration Reports or Raiser’s Edge.
  • Verify all Minor Medical Release Forms have been received. Any forms you have collected directly should be delivered to the Island Registrar or the Front Desk upon your arrival on the island.
  • Check in with the Island Registrar to confirm all necessary information has been collected or submitted. Discuss any last minute registrations, cancellations or other concerns/needs of your conferees.

Upon your Arrival

  • Hang door tags on rooms of children under eight years of age.
  • Meet with the Island Registrar at 6:15pm in the lobby to address any last minute details.

Before Leaving Star Island

  • Verify payment of conferee bills and the conference bill at the Front Desk.
  • Let us know who next year’s chairs and/or registrar will be!
  • At breakfast on the morning of departure, provide assistance to the Island Registrar with identifying any conferees that haven’t paid.

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